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Saanich - Victoria Citizens' Assembly Information as the process unfolds |
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Amended Terms of Reference for Citizens Assembly
terms_of_reference_amended_march_22_2021.pdf March 23, 2022 Province announces funding approval for CA process May 20, 2021 Saanich Funding Request for CA to Province March 1, 2020 Saanich Council to consider Citizens' Assembly report. STAFF REPORT Email Saanich to provide input to the discussion. December 7, 2020 Making sense of property tax mumbo jumbo August 27, 2020 Saanich and Victoria: What do we share? August 30, 2020 Special roles and obligations of Victoria and Saanich February 26, 2020
What council changes would result from a municipal merger? |
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January 28, 2020
Terms of Reference for Citizens' Assembly approved by Victoria and Saanich Councils.
July 26, 2019
Second meeting of Joint Citizens' Assembly Standing Committee. See webcast of meeting.
Held at District of Saanich
July 22, 2019:
First meeting of Joint Citizens' Assembly Standing Committee. See webcast of meeting.
Held at City of Victoria
Terms of Reference for Citizens' Assembly approved by Victoria and Saanich Councils.
July 26, 2019
Second meeting of Joint Citizens' Assembly Standing Committee. See webcast of meeting.
Held at District of Saanich
July 22, 2019:
First meeting of Joint Citizens' Assembly Standing Committee. See webcast of meeting.
Held at City of Victoria
March 6, 2019:
Amalgamation Yes submits comments on the Saanich Draft Terms of Reference for Citizens' Assembly
Amalgamation Yes submits comments on the Saanich Draft Terms of Reference for Citizens' Assembly
March 1, 2019:
District of Saanich
City of Victoria
- The District of Saanich and the City of Victoria have each created Citizens' Assembly Standing Committees (CASC) consisting of the mayor and three councillors.
- The Saanich Standing Committee, consisting of Mayor Haynes and Councillors Brownoff, Plant, and Mersereau, has met twice (February 20 and March 1) and has drafted a proposed Terms of Reference document
- Victoria Council created a CASC at the February 28 Council meeting, consisting of Mayor Helps and Councillors Isitt, Loveday and Young. The first meeting will be held within a couple of weeks.
- Joint meeting(s) will follow.
District of Saanich
City of Victoria
January 16, 2019:
District of Saanich media release: Saanich establishes Mayor's standing committee on citizens' assembly.
GOING FORWARD: Saanich - Victoria Citizen's Assembly
October 20, 2018
The residents of Victoria and Saanich voted in support of a Citizens’ Assembly process to review common governance interests of our two largest municipalities. The implementation of results of any municipal referendum is subject to a series of provincial policies and procedures to ensure a uniform and independent process is followed.
In the days ahead we anticipate the following:
- Saanich and Victoria will jointly outline a draft timeline, budget and terms of reference for the Assembly. The creation of a joint plan of action will require discussions with provincial officials to confirm matters, including timing and cost sharing.
- This plan of action would be presented to the respective Councils for preliminary review and approval in principle of a framework for the Assembly process.
- A final plan of action for an Assembly would then be presented to, and approved by, each Council. The Province would make an announcement to confirm formal support of the process, timing and financial parameters.
- A joint Victoria - Saanich request for proposal (RFP) would be issued to solicit selection of an independent facilitator to lead the Assembly membership selection process, and to service the Assembly meetings, deliberations, and reports.
- Over a period of 3 - 6 months, the Assembly would meet to consider evidence gathered through contracted reports, discussions with public and private groups, and public hearings.
- The Assembly would write and present a final report with recommendations to Saanich and Victoria Councils, and the Province.
We remain convinced that to respect the will of the voters and to realize the potential of our urban region wherein our municipalities share common interests, that a comprehensive, innovative and independent review of the current state of municipal governance is necessary. Ultimately any recommendations will be subject to a future referendum put to the voters of each municipality.
On October 20, 2018, voters in Victoria and Saanich voted 66% and 56% respectively in favour of establishing a Citizens' Assembly. Residents are anticipating that Victoria and Saanich Councils will convene discussions around the joint Citizens' Assembly process in the very near future. Stay tuned on this page and in the media section for updates.
In the meantime, here are the responses given by the (now) elected councillors during the 2018 election campaign. Some candidates did not respond to the AY Questionnaire.
Saanich Council members who responded
Victoria Council members who responded
Email contacts for municipal councils
What is a Citizens’ Assembly?
A Citizens’ Assembly is a representative body of citizens tasked by a government to study, deliberate, and develop recommendations on a specific issue. Typically, members of a Citizens’ Assembly are randomly selected from among a pool of volunteers who pledge to work on behalf of all members of a community over a period of several weeks or months. The Assembly’s recommendations are generally developed by consensus and are intended to represent the best interests of the community.
Why do we need a Citizens Assembly? How does it work? What does it do?
The referendum ballot question for voters in Saanich and Victoria:
Are you in favour of spending up to $250,000 for establishing a Citizens’ Assembly to explore the costs, benefits and disadvantages of the amalgamation between District of Saanich and the City of Victoria??
Why?
In the modern world, governments in all countries, of all sizes -- national, regional or local -- require information to make decisions about complex policy issues including spending priorities, finance, health care, social services, transportation, and governance (i.e. how do we organize elected bodies to make decisions on services required by their populace.) Many of these issues are controversial and require sober second thoughts to ensure information used for decision-making is both comprehensive and balanced.
Too often, social systems, societies and elected leaders are paralyzed through the public participation process that can be mired in confrontation by political parties and special interest groups. Critical decisions are never made and citizens at large feel frustrated.
A Citizens’ Assembly (CA) is a group of citizens who look at information and conduct an analysis and make recommendations to councils and to the public. In the case of Saanich and Victoria, to investigate commonalities and costs of a possible merger of the urban core of Greater Victoria. In the 2014 election, these voters indicated a strong interest in examining their local government structure, voting 88% and 80% respectively. In 2017-18, the citizen-led Saanich Governance Committee recommended that Saanich support a joint study with the City of Victoria. Saanich Council unanimously approved this recommendation. The City of Victoria also agreed. On October 20, 2018, voters in Saanich and Victoria are being asked to approve a study process to do so.
In the past two decades several countries have used a form of CA as a fair selection mechanism for a deliberative public process that can assess options, costs and benefits of complex topics and then provide fair, balanced and independent advice to elected officials and a public report to residents who then decide what action to take. The process of referral to an independent citizens' group is often known as a Civic Reference Panel. Advocates of this process suggest it “reinforces a basic faith in the principle that given the opportunity to participate in a thorough, fair and inclusive process, citizens are ready to provide constructive advice, offering officials the intelligence, perspective and sensitivity that difficult public issues require.”
Such a process is common in Ireland and the Netherlands. In Government of Canada, the Province of Ontario and the City of Vancouver have used this process. In 2003 the Province of BC used a CA to study various systems of electoral reform that led to a provincial referendum. Recently, Duncan and North Cowichan completed a similar process and held a referendum in spring 2018.
How?
Victoria and Saanich Council have jointly agreed to ask voters for approval to fund a CA process to study options for improved inter-municipal service delivery, including the possibility of amalgamation. If receiving a majority Yes affirmative vote in both municipalities, the joint Councils will then be assured that their residents support a study and that Councils can proceed to establish terms of reference for a CA process. An independent facilitator would be assigned responsibility to do three things:
1. To direct an independent selection process via a public call for volunteers to serve on the CA panel, based on demographics e.g. gender, age, occupation, etc., of the community from a pool of hundreds or thousands of volunteers. Approximately 24-48 residents would be selected by lottery to serve.
The facilitator will solicit and collect data from municipal staff and other agencies to compile a public information package about all aspects of the community. {Using Duncan as an example, the CA produced a remarkable data report that documented, for residents and officials, more information about all aspects of local government in their communities including, not only municipal finances/budgets/staffing etc., but various social, economic and institutional factors that defined the unique character of their communities, e.g. boundaries, taxation, capital projects , environmental issues, policing, future growth and development, recreation.) Elected officials and residents learned a great deal about the common interests of their communities that was much more detailed than the normal municipal budget review.
2. The CA will arrange for presentations from numerous agencies and community groups and include opportunities for broader public consultations.
3. Based on this input from research data, presentations, considerable integral dialogue and debate, the CA will collectively direct the facilitator to record their observations, concerns, conclusions and recommendation and then prepare a final report that is presented to both Councils. Depending on what they learn, they may or may not recommend in support of amalgamation.
Residents of Duncan decided to reject the recommendation of the CA to amalgamate with North Cowichan. This outcome should reassure any concerns about the CA process. The CA does NOT replace the ultimate democratic mechanism of voter consent for any subsequent changes. The final decision rests with the voters. In the case of Saanich - Victoria, should a final report recommend in favour of amalgamation, it would NOT occur unless approved by voters in both municipalities in a subsequent binding referendum.
See more information on Citizens' Assembly
A Citizens’ Assembly is a representative body of citizens tasked by a government to study, deliberate, and develop recommendations on a specific issue. Typically, members of a Citizens’ Assembly are randomly selected from among a pool of volunteers who pledge to work on behalf of all members of a community over a period of several weeks or months. The Assembly’s recommendations are generally developed by consensus and are intended to represent the best interests of the community.
Why do we need a Citizens Assembly? How does it work? What does it do?
The referendum ballot question for voters in Saanich and Victoria:
Are you in favour of spending up to $250,000 for establishing a Citizens’ Assembly to explore the costs, benefits and disadvantages of the amalgamation between District of Saanich and the City of Victoria??
Why?
In the modern world, governments in all countries, of all sizes -- national, regional or local -- require information to make decisions about complex policy issues including spending priorities, finance, health care, social services, transportation, and governance (i.e. how do we organize elected bodies to make decisions on services required by their populace.) Many of these issues are controversial and require sober second thoughts to ensure information used for decision-making is both comprehensive and balanced.
Too often, social systems, societies and elected leaders are paralyzed through the public participation process that can be mired in confrontation by political parties and special interest groups. Critical decisions are never made and citizens at large feel frustrated.
A Citizens’ Assembly (CA) is a group of citizens who look at information and conduct an analysis and make recommendations to councils and to the public. In the case of Saanich and Victoria, to investigate commonalities and costs of a possible merger of the urban core of Greater Victoria. In the 2014 election, these voters indicated a strong interest in examining their local government structure, voting 88% and 80% respectively. In 2017-18, the citizen-led Saanich Governance Committee recommended that Saanich support a joint study with the City of Victoria. Saanich Council unanimously approved this recommendation. The City of Victoria also agreed. On October 20, 2018, voters in Saanich and Victoria are being asked to approve a study process to do so.
In the past two decades several countries have used a form of CA as a fair selection mechanism for a deliberative public process that can assess options, costs and benefits of complex topics and then provide fair, balanced and independent advice to elected officials and a public report to residents who then decide what action to take. The process of referral to an independent citizens' group is often known as a Civic Reference Panel. Advocates of this process suggest it “reinforces a basic faith in the principle that given the opportunity to participate in a thorough, fair and inclusive process, citizens are ready to provide constructive advice, offering officials the intelligence, perspective and sensitivity that difficult public issues require.”
Such a process is common in Ireland and the Netherlands. In Government of Canada, the Province of Ontario and the City of Vancouver have used this process. In 2003 the Province of BC used a CA to study various systems of electoral reform that led to a provincial referendum. Recently, Duncan and North Cowichan completed a similar process and held a referendum in spring 2018.
How?
Victoria and Saanich Council have jointly agreed to ask voters for approval to fund a CA process to study options for improved inter-municipal service delivery, including the possibility of amalgamation. If receiving a majority Yes affirmative vote in both municipalities, the joint Councils will then be assured that their residents support a study and that Councils can proceed to establish terms of reference for a CA process. An independent facilitator would be assigned responsibility to do three things:
1. To direct an independent selection process via a public call for volunteers to serve on the CA panel, based on demographics e.g. gender, age, occupation, etc., of the community from a pool of hundreds or thousands of volunteers. Approximately 24-48 residents would be selected by lottery to serve.
The facilitator will solicit and collect data from municipal staff and other agencies to compile a public information package about all aspects of the community. {Using Duncan as an example, the CA produced a remarkable data report that documented, for residents and officials, more information about all aspects of local government in their communities including, not only municipal finances/budgets/staffing etc., but various social, economic and institutional factors that defined the unique character of their communities, e.g. boundaries, taxation, capital projects , environmental issues, policing, future growth and development, recreation.) Elected officials and residents learned a great deal about the common interests of their communities that was much more detailed than the normal municipal budget review.
2. The CA will arrange for presentations from numerous agencies and community groups and include opportunities for broader public consultations.
3. Based on this input from research data, presentations, considerable integral dialogue and debate, the CA will collectively direct the facilitator to record their observations, concerns, conclusions and recommendation and then prepare a final report that is presented to both Councils. Depending on what they learn, they may or may not recommend in support of amalgamation.
Residents of Duncan decided to reject the recommendation of the CA to amalgamate with North Cowichan. This outcome should reassure any concerns about the CA process. The CA does NOT replace the ultimate democratic mechanism of voter consent for any subsequent changes. The final decision rests with the voters. In the case of Saanich - Victoria, should a final report recommend in favour of amalgamation, it would NOT occur unless approved by voters in both municipalities in a subsequent binding referendum.
See more information on Citizens' Assembly
Citizens Assemblies in 90 Seconds - VIDEO
https://www.youtube.com/watch?v=1JBLbKuCw7I&feature=youtu.be
How to Run a Civic Lottery Guide - PDF
https://static1.squarespace.com/static/6005ceb747a6a51d636af58d/t/6010cf8f038cf00c5a546bd7/1611714451073/civiclotteryguide.pdf
Other Citizens Assembly Resources:
https://www.masslbp.com/resources
Commissions Canada:
https://www.commissioncanada.ca
https://www.youtube.com/watch?v=1JBLbKuCw7I&feature=youtu.be
How to Run a Civic Lottery Guide - PDF
https://static1.squarespace.com/static/6005ceb747a6a51d636af58d/t/6010cf8f038cf00c5a546bd7/1611714451073/civiclotteryguide.pdf
Other Citizens Assembly Resources:
https://www.masslbp.com/resources
Commissions Canada:
https://www.commissioncanada.ca
Saanich - Victoria Citizens' Assembly Flowchart
October 20, 2018 - Voters in Victoria and Saanich voted 66% and 56% respectively in favour of establishing a citizens' assembly.
July, 2018 - The Councils of the City of Victoria and District of Saanich have approved a common question to be placed on the October 20, 2018 municipal election ballot:
“Are you in favour of spending up to $250,000 for establishing a Citizens Assembly to explore the costs, benefits and disadvantages of the amalgamation between the District of Saanich and City of Victoria?”
This is the first time that residents of the largest municipalities in Greater Victoria have been asked to officially weight in on whether they should consider merging or not. The common question(s) are far more specific than those asked in 2014, hence will give both councils clear public direction to either proceed with a Citizens Assembly on amalgamation or not. Each question must pass by a simple majority or the initiative fails. Ultimately, these are opinion questions that will potentially lead to an unbiased study.
The thoughtful deliberations made by council members of both municipalities has reaffirmed to the residents of each municipality that their local government is listening.
July, 2018 - The Councils of the City of Victoria and District of Saanich have approved a common question to be placed on the October 20, 2018 municipal election ballot:
“Are you in favour of spending up to $250,000 for establishing a Citizens Assembly to explore the costs, benefits and disadvantages of the amalgamation between the District of Saanich and City of Victoria?”
This is the first time that residents of the largest municipalities in Greater Victoria have been asked to officially weight in on whether they should consider merging or not. The common question(s) are far more specific than those asked in 2014, hence will give both councils clear public direction to either proceed with a Citizens Assembly on amalgamation or not. Each question must pass by a simple majority or the initiative fails. Ultimately, these are opinion questions that will potentially lead to an unbiased study.
The thoughtful deliberations made by council members of both municipalities has reaffirmed to the residents of each municipality that their local government is listening.
Watch the Victoria - Saanich joint Committee of the Whole meeting, June 26, 2018, when agreement was made to formulate a common question on the creation of a Citizens' Assembly
Shellie Gudgeon, Amalgamation Yes, presentation (text) to Victoria Council, April 26, 2018
Shellie Gudgeon, Amalgamation Yes, presentation (text) to Saanich Council, April 23, 2018
CFAX interview on Saanich - Victoria Citizens' Assembly on Amalgamation, with Shellie Gudgeon, Amalgamation Yes, April 12, 2018
Package of 3 items below:
- Mayors' (Saanich and Victoria) joint report on Citizens' Assembly, April 18, 2018 to Saanich Council
- BC Minister of Municipal Affairs and Housing, Selina Robinson response to Mayors of Saanich and Victoria request for Citizens' Assembly, March 7, 2018
- Mayors of Saanich and Victoria letter to BC Minister of Municipal Affairs and Housing, Selina Robinson requesting meeting re: Citizens' Assembly, January 22, 2018
Principles for the Establishment of a Citizens' Assembly, Amalgamation Yes, April 8, 2018
Simplified Flow Chart: Citizens' Assembly on Amalgamation, February 1, 2020
Simplified Flow Chart: Citizens' Assembly on Amalgamation, February 1, 2020