CAPITAL REGION MUNICIPAL AMALGAMATION SOCIETY
ANNUAL GENERAL MEETING
1442 MONTEREY AVENUE, VICTORIA BC
10:30 AM JUNE 20, 2015
1. CALL TO ORDER. The President (Tony Heemskerk) called the meeting to order at 10:30 am.
2. CONFIRMATION OF QUORUM. The President was advised that 21 members had registered at the meeting. The Society Bylaws stipulate that a quorum is 10 registered members or more.
3. APPROVAL OF AGENDA. The Treasurer requested that the draft agenda be amended to include a financial report on the Society. MOTION. It was moved by Marg Gardiner and seconded by John Weaver that the agenda be approved as amended. Carried unanimously.
4. PRESIDENT’S REPORT. The President reviewed the events of the past year. He reported on the Angus-Reid poll in August that indicated that over 85% of those polled favoured a study in governance in the Capital Region. The subsequent Municipal Election in November confirmed the strong support for a study. Immediately after these elections, Minister Oakes and Premier Clark both confirmed that a study into governance would be conducted in the Capital Region. The mayors of the larger municipalities in the region have written or are in the process of writing to Minister Oakes requesting a meeting to discuss the promised study. Our Society has been active in encouraging the mayors to approach the Minister. We have also prepared and circulated general and detailed proposals for the study.
5. TREASURER’S REPORT. The Treasurer, Sandie Menzies, tabled a financial statement for the Society from April 1, 2014 to March 31, 2015. The total income during that period was $14,168.80 and the total expenditures were $13,607.92 The Treasurer answered a number of questions regarding the financial statement. MOTION. It was moved by Sandie Menzies and seconded by Marg Gardiner that the Treasurer’s Report be accepted. Carried unanimously.
6. QUESTION PERIOD. The President invited questions and comments from those in attendance. During the next twenty minutes questions and comments came from the members on a wide variety of subjects including the role of the Capital Regional District, the options for conducting the promised study, the current position of a number of the municipal councils, the need to restate the vision of our Society, and re-circulation some of our reports.
7. REPORT OF THE NOMINATING COMMITTEE. Earle Anthony, an acting member of the Nominating Committee, tabled the Report of the Nominating Committee. The following Board Members will be completing the second year of their two-year terms in the next year:
Vice- President: John Vickers
Secretary: Earle Anthony
Members at Large: Lesley Ewing, Karen Harper, Colin Nielson and John Weaver.
Elections were then held for the following positions;
(a)President (two-year term). Nominee: Tony Heemskerk. Confirmed by acclamation.
(b)Treasurer (two-year term). Nominee: Sandy Menzies. Confirmed by acclamation
© Board Members at Large (two-year terms). Nominees: James Anderson, Marg Gardiner, Shellie Gudgeon and James Legh. Confirmed by acclamation.
(d)Nominating Committee (two year position). Nominees: Aaron Hall Confirmed by acclamation.
(e) Nominating Committee (two one year positions) Nominees: None. Nominations from the floor: Jaclyn Casler. Confirmed by a vote of those present.
8. NEW BUSINESS: None
9. ADJOURNMENT.
MOTION: It was moved by Karen Harper and seconded by Sandy Guilbert that the meeting be adjourned. Carried unanimously. The chair adjourned the meeting at 11:37 am.
Note: After the meeting, Evelyn Hoffman, a registered member of the Society approached the Secretary and indicated that she was willing to fill the remaining vacancy on the Nominating Committee. Her appointment to the Nominating Committee will be considered at the first meeting of the new Board of Directors.
ANNUAL GENERAL MEETING
1442 MONTEREY AVENUE, VICTORIA BC
10:30 AM JUNE 20, 2015
1. CALL TO ORDER. The President (Tony Heemskerk) called the meeting to order at 10:30 am.
2. CONFIRMATION OF QUORUM. The President was advised that 21 members had registered at the meeting. The Society Bylaws stipulate that a quorum is 10 registered members or more.
3. APPROVAL OF AGENDA. The Treasurer requested that the draft agenda be amended to include a financial report on the Society. MOTION. It was moved by Marg Gardiner and seconded by John Weaver that the agenda be approved as amended. Carried unanimously.
4. PRESIDENT’S REPORT. The President reviewed the events of the past year. He reported on the Angus-Reid poll in August that indicated that over 85% of those polled favoured a study in governance in the Capital Region. The subsequent Municipal Election in November confirmed the strong support for a study. Immediately after these elections, Minister Oakes and Premier Clark both confirmed that a study into governance would be conducted in the Capital Region. The mayors of the larger municipalities in the region have written or are in the process of writing to Minister Oakes requesting a meeting to discuss the promised study. Our Society has been active in encouraging the mayors to approach the Minister. We have also prepared and circulated general and detailed proposals for the study.
5. TREASURER’S REPORT. The Treasurer, Sandie Menzies, tabled a financial statement for the Society from April 1, 2014 to March 31, 2015. The total income during that period was $14,168.80 and the total expenditures were $13,607.92 The Treasurer answered a number of questions regarding the financial statement. MOTION. It was moved by Sandie Menzies and seconded by Marg Gardiner that the Treasurer’s Report be accepted. Carried unanimously.
6. QUESTION PERIOD. The President invited questions and comments from those in attendance. During the next twenty minutes questions and comments came from the members on a wide variety of subjects including the role of the Capital Regional District, the options for conducting the promised study, the current position of a number of the municipal councils, the need to restate the vision of our Society, and re-circulation some of our reports.
7. REPORT OF THE NOMINATING COMMITTEE. Earle Anthony, an acting member of the Nominating Committee, tabled the Report of the Nominating Committee. The following Board Members will be completing the second year of their two-year terms in the next year:
Vice- President: John Vickers
Secretary: Earle Anthony
Members at Large: Lesley Ewing, Karen Harper, Colin Nielson and John Weaver.
Elections were then held for the following positions;
(a)President (two-year term). Nominee: Tony Heemskerk. Confirmed by acclamation.
(b)Treasurer (two-year term). Nominee: Sandy Menzies. Confirmed by acclamation
© Board Members at Large (two-year terms). Nominees: James Anderson, Marg Gardiner, Shellie Gudgeon and James Legh. Confirmed by acclamation.
(d)Nominating Committee (two year position). Nominees: Aaron Hall Confirmed by acclamation.
(e) Nominating Committee (two one year positions) Nominees: None. Nominations from the floor: Jaclyn Casler. Confirmed by a vote of those present.
8. NEW BUSINESS: None
9. ADJOURNMENT.
MOTION: It was moved by Karen Harper and seconded by Sandy Guilbert that the meeting be adjourned. Carried unanimously. The chair adjourned the meeting at 11:37 am.
Note: After the meeting, Evelyn Hoffman, a registered member of the Society approached the Secretary and indicated that she was willing to fill the remaining vacancy on the Nominating Committee. Her appointment to the Nominating Committee will be considered at the first meeting of the new Board of Directors.
